JOB PURPOSE:
Provide administrative support with limited supervision in a research based environment.
CORE DUTIES:
oAct on behalf of the faculty in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
oOversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
oCompose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
oPlan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
oCreate complex reports and spreadsheets which may utilize specialized software and systems.
oOversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
oCoordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
oMay lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
•Requirements:
MINIMUM REQUIREMENTS:
Education & Experience:
High school diploma and three years of executive level administrative experience, or combination of education and relevant experience working in a clinical environment.
Knowledge, Skills and Abilities:
oAdvanced computer skills and demonstrated experience with office software and email applications.
oDemonstrated success in following through and completing projects.
oExcellent organizational skills and attention to detail.
oStrong verbal and written communication skills.
oExcellent customer service and interpersonal skills.
oAbility to prioritize, multi-task, and assign work to others.
oAbility to take initiative and ownership of projects.
oAbility to routinely and independently exercise sound judgment in making decisions.
netPolarity
Campbell California
United States
Education - Excluding Post Secondary
(No Timezone Provided)
JOB PURPOSE:
Provide administrative support with limited supervision in a research based environment.
CORE DUTIES:
oAct on behalf of the faculty in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
oOversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
oCompose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
oPlan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
oCreate complex reports and spreadsheets which may utilize specialized software and systems.
oOversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
oCoordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
oMay lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
•Requirements:
MINIMUM REQUIREMENTS:
Education & Experience:
High school diploma and three years of executive level administrative experience, or combination of education and relevant experience working in a clinical environment.
Knowledge, Skills and Abilities:
oAdvanced computer skills and demonstrated experience with office software and email applications.
oDemonstrated success in following through and completing projects.
oExcellent organizational skills and attention to detail.
oStrong verbal and written communication skills.
oExcellent customer service and interpersonal skills.
oAbility to prioritize, multi-task, and assign work to others.
oAbility to take initiative and ownership of projects.
oAbility to routinely and independently exercise sound judgment in making decisions.