Executive Assistant - West Coast (Remote)

Korn Ferry

San Francisco California

United States

Administrative / Clerical
(No Timezone Provided)

KEY RESPONSIBILITIES

The Executive Assistant provides high-level support to designated senior leaders within Korn Ferry Leadership and Talent Consulting. Primary responsibilities include but are not limited to:

  • Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings
  • Coordinate travel schedules, both domestic and international, preparing a detailed itinerary prior to departure 
  • Prepare and submit bi-monthly accurate expense reports for leaders and reconcile statements. Prepare and save bi-monthly timesheets in SAP for leaders, showing utilization time allocated to each engagement. 
  • Update business development database and prepare reports for review. 
  • Serve as a central point of contact for administrative inquiries. 
  • Create PowerPoint presentations and other business documents. Represent the organization and leaders to internal and external parties as required. 
  • Assist with other duties such as file maintenance, photocopying, scanning, mailings, trouble shooting, and meeting planning. 
  • Handle calls for the senior leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence. 
  • Support other colleagues when possible, providing timely answers to requests.
  • Assist with office management duties as needed. 
  • Other duties as assigned.
  • LEADERSHIP CHARACTERISTICS

    Outstanding Communication Skills . Must demonstrate competence and ease communicatingwith senior executives and their teams, as characterized by excellent verbal skills on the telephone and written skills in drafting and editing client-facing documents.

    Intelligence and Intellectual Curiosity . Must be genuinely interested in learning aboutbusiness and industry characteristics/needs. Need the ability to quickly learn industry / company fundamentals. Needs sufficient conceptual skills to understand broad industry concepts.

    High Energy Level. Must work on multiple assignments simultaneously, adhere to best practiceguidelines. Must be willing to work hours required to complete the assignment.

    Contribution to Team and Resources. Must be recognized as a natural team player who isinvested in the success of the team as a whole.

    Entrepreneurial Spirit. Works with minimal direction; is a self-starter .

    Efficiency . Works with multiple managers and prioritizes task effectively. Embraces the factthat Korn Ferry teams must prioritize client needs above all while adhering to the highest quality standards.

    Persistence and Thoroughness . Ability to work in a fast-paced work environment, able toassertively navigate organizational structures, but with sensitivity and finesse. Reliably complete necessary paperwork and follow procedures effectively.

    Discretion. Must project an understanding and appreciation for the confidentiality of client andcandidate information and protect it as appropriate.

    EDUCATION, EXPERIENCE & OTHER QUALIFICATIONS

  • A bachelor’s degree is required
  • Minimum of five years of relevant work experience as an executive assistant supporting senior leaders in a business environment required, ideally in a professional services firm.
  • Demonstrated track record of sound judgment and professionalism with the ability to work with senior level executives across multiple business lines and regions.
  • High degree of interpersonal and professional savvy across varying levels of internal management, staff, clients, and associates.
  • High level of business acumen; able to make timely decisions and drive to action.
  • Strong analytical skills and ability to translate to operational processes. 
  • Must be able to work independently with little supervision, be detail-oriented, flexible in terms of hours/responsibilities, and able to organize and prioritize multiple deadlines.
  • Excellent organizational capabilities, with high degree of prioritization.
  • Excellent written and verbal communication skills; customer service focused with excellent phone etiquette. 
  • Excellent PowerPoint skills with proficiency in the Microsoft Office suite.
  • Client management/service experience highly preferred. 
  • Experience in the talent management field a plus.
  • COMPENSATION

    Korn Ferry offers its employees competitive compensation and benefits packages commensurate with experience.

    If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, benefit programs, and HR policies applicable to that position.

    Executive Assistant - West Coast (Remote)

    Korn Ferry

    San Francisco California

    United States

    Administrative / Clerical

    (No Timezone Provided)

    KEY RESPONSIBILITIES

    The Executive Assistant provides high-level support to designated senior leaders within Korn Ferry Leadership and Talent Consulting. Primary responsibilities include but are not limited to:

  • Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings
  • Coordinate travel schedules, both domestic and international, preparing a detailed itinerary prior to departure 
  • Prepare and submit bi-monthly accurate expense reports for leaders and reconcile statements. Prepare and save bi-monthly timesheets in SAP for leaders, showing utilization time allocated to each engagement. 
  • Update business development database and prepare reports for review. 
  • Serve as a central point of contact for administrative inquiries. 
  • Create PowerPoint presentations and other business documents. Represent the organization and leaders to internal and external parties as required. 
  • Assist with other duties such as file maintenance, photocopying, scanning, mailings, trouble shooting, and meeting planning. 
  • Handle calls for the senior leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence. 
  • Support other colleagues when possible, providing timely answers to requests.
  • Assist with office management duties as needed. 
  • Other duties as assigned.
  • LEADERSHIP CHARACTERISTICS

    Outstanding Communication Skills . Must demonstrate competence and ease communicatingwith senior executives and their teams, as characterized by excellent verbal skills on the telephone and written skills in drafting and editing client-facing documents.

    Intelligence and Intellectual Curiosity . Must be genuinely interested in learning aboutbusiness and industry characteristics/needs. Need the ability to quickly learn industry / company fundamentals. Needs sufficient conceptual skills to understand broad industry concepts.

    High Energy Level. Must work on multiple assignments simultaneously, adhere to best practiceguidelines. Must be willing to work hours required to complete the assignment.

    Contribution to Team and Resources. Must be recognized as a natural team player who isinvested in the success of the team as a whole.

    Entrepreneurial Spirit. Works with minimal direction; is a self-starter .

    Efficiency . Works with multiple managers and prioritizes task effectively. Embraces the factthat Korn Ferry teams must prioritize client needs above all while adhering to the highest quality standards.

    Persistence and Thoroughness . Ability to work in a fast-paced work environment, able toassertively navigate organizational structures, but with sensitivity and finesse. Reliably complete necessary paperwork and follow procedures effectively.

    Discretion. Must project an understanding and appreciation for the confidentiality of client andcandidate information and protect it as appropriate.

    EDUCATION, EXPERIENCE & OTHER QUALIFICATIONS

  • A bachelor’s degree is required
  • Minimum of five years of relevant work experience as an executive assistant supporting senior leaders in a business environment required, ideally in a professional services firm.
  • Demonstrated track record of sound judgment and professionalism with the ability to work with senior level executives across multiple business lines and regions.
  • High degree of interpersonal and professional savvy across varying levels of internal management, staff, clients, and associates.
  • High level of business acumen; able to make timely decisions and drive to action.
  • Strong analytical skills and ability to translate to operational processes. 
  • Must be able to work independently with little supervision, be detail-oriented, flexible in terms of hours/responsibilities, and able to organize and prioritize multiple deadlines.
  • Excellent organizational capabilities, with high degree of prioritization.
  • Excellent written and verbal communication skills; customer service focused with excellent phone etiquette. 
  • Excellent PowerPoint skills with proficiency in the Microsoft Office suite.
  • Client management/service experience highly preferred. 
  • Experience in the talent management field a plus.
  • COMPENSATION

    Korn Ferry offers its employees competitive compensation and benefits packages commensurate with experience.

    If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, benefit programs, and HR policies applicable to that position.