Our vision aims to empower our clients by actively leveraging our broad range of services. With our global presence, we have career opportunities all across the world which can lead to a unique, exciting and fulfilling career path. Pick your path today! To see what career opportunities we have available, explore below to find your next career!
The Administrative Assistant will support and assist the Program in the performance of project administration tasks including; but, not limited to workforce management, Human Resource support, report preparation, travel, and accounting functions for contract billing for health units or events for Caliburn Commercial and Government contracts for rapid deployments to support emergency and disaster efforts. This is a temporary position and length of assignment may vary based on operational needs and client requirements.
DUTIES AND RESPONSIBILITIES:
Supports the needs of operations, to include organizing, assisting, preparing for meetings, filing, or communicating with other staff.
Ensures and follows compliance with Government customer policies and procedures, state, and Federal regulations.
May support any team with routine or daily responsibilities, including but not limited to filing, copying, data entry and analysis and other duties as assigned.
May implement internal data management and reporting systems as well as maintains records on employees and compliance activities.
Utilizes data management and reporting systems.
May provide reports with detailed analysis of workforce levels, critical skill set needs and projections.
May assist with the development and implementation of policies and procedures consistent with those of the organization.
Maintain confidentiality of children and shelter operations, both on and off work (i.e. no social media postings)
May assist department heads to ensure operations in the department are implemented according to policy.
Assists in a variety of personnel and administrative matters including but not limited to maintaining a wide variety of timekeeping records (stored both manually and electronically).
Maintains confidentiality of all documentation, files, and required record keeping assignments in relations to the population served, customer, and/or employees.
May verify and coordinate statistical reports and shelter metrics for accuracy and completeness.
May include compiling information, handling and resolving customer complaints.
Performs miscellaneous job-related duties as assigned.
QUALIFICATIONS:
High School Diploma or equivalent.
Available to work full time hours with multiple shifts, including holidays and weekends, and on call.
Must have the ability to resolve unforeseen problems with little or no direction from manager.
Excellent presentation skills as well as oral and written communication skills.
Proficiency with computer, common office equipment, and MS Office™ products.
Highly proficient in Microsoft Excel™.
Must be able to multi-task, be detail-oriented, be organized and have excellent verbal and written communication skills.
Ability to remain calm and composed under stress.
Must be adaptable to a changing work environment.
Clean criminal background check.
PREFERRED QUALIFICATIONS:
1 year of office experience.
1-2 years of supervisory or management experience.
Associates or bachelor’s degree in the behavioral sciences, human services or social services fields or related field.
Proficiency in SharePoint.
PHYSICAL REQUIREMENTS :
Work is normally performed in a typical interior/office work environment. Work involves sitting for prolonged periods of time
Caliburn International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.
Caliburn International
Cape Canaveral Florida
United States
Administrative / Clerical
(No Timezone Provided)
Our vision aims to empower our clients by actively leveraging our broad range of services. With our global presence, we have career opportunities all across the world which can lead to a unique, exciting and fulfilling career path. Pick your path today! To see what career opportunities we have available, explore below to find your next career!
The Administrative Assistant will support and assist the Program in the performance of project administration tasks including; but, not limited to workforce management, Human Resource support, report preparation, travel, and accounting functions for contract billing for health units or events for Caliburn Commercial and Government contracts for rapid deployments to support emergency and disaster efforts. This is a temporary position and length of assignment may vary based on operational needs and client requirements.
DUTIES AND RESPONSIBILITIES:
Supports the needs of operations, to include organizing, assisting, preparing for meetings, filing, or communicating with other staff.
Ensures and follows compliance with Government customer policies and procedures, state, and Federal regulations.
May support any team with routine or daily responsibilities, including but not limited to filing, copying, data entry and analysis and other duties as assigned.
May implement internal data management and reporting systems as well as maintains records on employees and compliance activities.
Utilizes data management and reporting systems.
May provide reports with detailed analysis of workforce levels, critical skill set needs and projections.
May assist with the development and implementation of policies and procedures consistent with those of the organization.
Maintain confidentiality of children and shelter operations, both on and off work (i.e. no social media postings)
May assist department heads to ensure operations in the department are implemented according to policy.
Assists in a variety of personnel and administrative matters including but not limited to maintaining a wide variety of timekeeping records (stored both manually and electronically).
Maintains confidentiality of all documentation, files, and required record keeping assignments in relations to the population served, customer, and/or employees.
May verify and coordinate statistical reports and shelter metrics for accuracy and completeness.
May include compiling information, handling and resolving customer complaints.
Performs miscellaneous job-related duties as assigned.
QUALIFICATIONS:
High School Diploma or equivalent.
Available to work full time hours with multiple shifts, including holidays and weekends, and on call.
Must have the ability to resolve unforeseen problems with little or no direction from manager.
Excellent presentation skills as well as oral and written communication skills.
Proficiency with computer, common office equipment, and MS Office™ products.
Highly proficient in Microsoft Excel™.
Must be able to multi-task, be detail-oriented, be organized and have excellent verbal and written communication skills.
Ability to remain calm and composed under stress.
Must be adaptable to a changing work environment.
Clean criminal background check.
PREFERRED QUALIFICATIONS:
1 year of office experience.
1-2 years of supervisory or management experience.
Associates or bachelor’s degree in the behavioral sciences, human services or social services fields or related field.
Proficiency in SharePoint.
PHYSICAL REQUIREMENTS :
Work is normally performed in a typical interior/office work environment. Work involves sitting for prolonged periods of time
Caliburn International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.