Administrative Assistant (Remote Opportunity)

First American Financial

San Jose California

United States

Administrative / Clerical
(No Timezone Provided)

Company SummaryJoin a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for six consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit .

Job Summary

Provides administrative support to a department, management team, and/or executive to ensure efficient operation of the office. Acts as focal point for department and company policy information, and responds to requests on a wide range of topics. Assignments often involve work of a confidential nature and require knowledge of practices and procedures of the function, company products, policies and programs.

This position may provide admin support to an individual or department; or may be responsible for standalone administrative function.

Essential Functions

  • Performs administrative support duties that require considerable experience, skill and knowledge of organization policies and practices
  • Researches and obtains information for complex reports and special assignments
  • Involved in issues of a confidential and sensitive nature
  • Prepares and composes correspondence, reports, presentations, etc.
  • Screens telephone calls and resolves inquiries
  • Screens and responds to e-mail inquiries
  • Schedules and maintains calendar of appointments, meetings and travel itineraries. Coordinates related arrangements
  • Screens calendar requests, gathering information from requester and presenting request to manager
  • May prepare and distribute meeting notes and action items, tracking completion of tasks
  • General administrative assistance includes filling out forms, filing, ordering office supplies, submitting and reconciling expense reports, greeting and assisting visitors
  • Coordinates department meetings and events


Knowledge and Skills/Technology Used

  • Experience with MS Office suite, which include word processing, spreadsheets, databases, graphics and desktop publishing applications.
  • Strong organizational skills with the ability to multi-task
  • Must be able to maintain professionalism and a positive service attitude at all times
  • Handle sensitive information in a confidential manner
  • Excellent written and verbal communication skills
  • Strong grammar skills
  • Attention to detail
  • Problem solving and analytical


Typical Education

  • Requires HS diploma; some college preferred


Typical Range of Experience

  • Typically 2-4 years administrative experience


First American invests in its employees' development and well-being, empowers them to provide superior customer service and encourages them to serve the communities where they live and work. First American is committed to diversity and inclusion. We are an equal opportunity employer.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.

Administrative Assistant (Remote Opportunity)

First American Financial

San Jose California

United States

Administrative / Clerical

(No Timezone Provided)

Company SummaryJoin a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for six consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit .

Job Summary

Provides administrative support to a department, management team, and/or executive to ensure efficient operation of the office. Acts as focal point for department and company policy information, and responds to requests on a wide range of topics. Assignments often involve work of a confidential nature and require knowledge of practices and procedures of the function, company products, policies and programs.

This position may provide admin support to an individual or department; or may be responsible for standalone administrative function.

Essential Functions

  • Performs administrative support duties that require considerable experience, skill and knowledge of organization policies and practices
  • Researches and obtains information for complex reports and special assignments
  • Involved in issues of a confidential and sensitive nature
  • Prepares and composes correspondence, reports, presentations, etc.
  • Screens telephone calls and resolves inquiries
  • Screens and responds to e-mail inquiries
  • Schedules and maintains calendar of appointments, meetings and travel itineraries. Coordinates related arrangements
  • Screens calendar requests, gathering information from requester and presenting request to manager
  • May prepare and distribute meeting notes and action items, tracking completion of tasks
  • General administrative assistance includes filling out forms, filing, ordering office supplies, submitting and reconciling expense reports, greeting and assisting visitors
  • Coordinates department meetings and events


Knowledge and Skills/Technology Used

  • Experience with MS Office suite, which include word processing, spreadsheets, databases, graphics and desktop publishing applications.
  • Strong organizational skills with the ability to multi-task
  • Must be able to maintain professionalism and a positive service attitude at all times
  • Handle sensitive information in a confidential manner
  • Excellent written and verbal communication skills
  • Strong grammar skills
  • Attention to detail
  • Problem solving and analytical


Typical Education

  • Requires HS diploma; some college preferred


Typical Range of Experience

  • Typically 2-4 years administrative experience


First American invests in its employees' development and well-being, empowers them to provide superior customer service and encourages them to serve the communities where they live and work. First American is committed to diversity and inclusion. We are an equal opportunity employer.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.